File Transfer Protocol (FTP) allows you to remotely store files on FTP servers that connect to the internet. Sure, there have been considerable advances in security and cloud-based file transfer services since 1971 when FTP was introduced. But, FTP as a way to store and transfer files is still used by a variety of industries and businesses.
Who Uses FTP Service?
In some cases, FTP is used because the industry or governing body requires it. As the oldest protocol, FTP is a tried and trusted way of sending files. Agencies use this protocol to upload files to an FTP server where they are stored and can be accessed later.
Key industries that often require FTP include; medical, legal services, manufacturing, wholesale distribution, financial and AEC.
The Architecture, Engineering and Construction (AEC) industry rely on FTP to share architecture diagrams and components. FTP is the best way to send large files such as CAD or SketchUp diagrams that are common in the AEC industry.
FTP is also ideal for large print jobs. Printers rely on FTP when they have folders full of PFDs ready for print.
Web developers are another core group that uses and relies on FTP for uploading files. FTP is essential for building a website. It allows the web developer to move stuff from their computer to the server hosting the site they are working on.
Now that you know some key groups that use FTP let’s look at why FTP is important.
Why is FTP Important
FTP is fast. When searching the internet, you will find many references to FTP as the best for fast file transfer. From SmartFile to ExaVault, there are many companies still offering FTP services with secure FTP servers for file storage.
Using an FTP server for remote storage is ideal for disaster recovery and backup of files. Don’t let the thought of losing essential business files keep you from moving forward. With a hosted FTP service, you get the data protection you need in today’s digital market.
With ExaVault, all data from primary data centers is backed up to a physically owned disaster recovery facility meeting the secondary redundancy standard. The disaster recovery facility is fully capable of taking over the primary production facilities should the need arise.
Security & Compliance
FTP sites can provide storage that helps businesses with their industry compliance. From things like GDPR compliance to comprehensive auditing and security controls to help you monitor your file shares.
You may have noticed that many companies offering FTP services have options for SFTP, FTPS, limiting the IP addresses that can access the files and log in with SSH keys. These are all additional layers of security.
One more feature common with file transfer companies is enterprise-grade security. FTP can be a mission-critical component of customer’s workflow. Keeping files secure keeps the workflow on target. Enterprise-grade security protects data through various physical and customer accessible online security options.
Does Your Business Need FTP
Your business may be able to use a simple online file transfer service, but FTP might be the option you really need.
FTP supports large and bulk file transfers. If your business has large files or numerous files and folders to upload, store and send, you’ll want a hosted FTP service.
Hosted FTP is ideal for small to medium businesses. It can reduce IT costs. Maintaining an FTP server and network infrastructure can be expensive. Try ExaVault’s hosted FTP solutions and leave the technical worries to someone else. With a continuously updated web-based FTP management interface, what small business wouldn’t benefit.
Does your small business produce a large number of PDFs that need to be set up for batch printing or shared with clients on a regular basis? FTP is great for storing PDFs and can send folders full of PDFs faster than cloud-only services.
Use an FTP service that includes granular permissions to help streamline your workflow. We already mentioned that FTP could play a significant role in workflow. Modern features like user permissions let you decide who can view or access which files stored in your FTP account.
Finally, when looking for file storage and sharing services, have you been told your business needs FTP? There is probably a reason for that. It could be a government regulation. Or, it could be that your industry has tried and trusts FTP. Best for sending large files, FTP isn’t going anywhere.